Are you running out of time and capacity every day? Is your to do list mile long and growing too fast to handle it? Do you need an extra pair of hand on board but don’t want to hire an employee? Do you wish a day have at least a few hours more?
Discover possibility to outsource some of your tasks to a virtual assistant.
Outsource tasks to a Virtual Assistant
Outsourcing became significantly popular in a past few years. Well done can save your valuable time and money. You should consider outsourcing your tasks and start working with a virtual assistant if you are ready to take the next step in your business development.
Focus on your core business activities and simply outsource necessary, time- consuming or just simply boring tasks you don’t want to perform.
As a virtual assistant, I offer three types of services
• General Admin
• Social Media Management
• Lifestyle tasks
To clarify your questions and concerns I have put together a few examples of how virtual assistant works and what tasks you can delegate.
Why outsource admin tasks? If you are working for yourself these are the tasks you probably likely the least. Never ending list might be a headache. Save your time and outsource tasks like:
Dealing with emails is one of the most time-consuming activities for today’s business owners. It doesn’t matter if you are a small business owner, coach, entrepreneur or freelancer. You got your emails every day. In fact, you are getting emails constantly from everyone: prospect and current clients, co-workers suppliers, contractors, promotions etc.
Save your time and let VA manage your inbox. I will clear your inbox, add folders, sort out messages, keep zero inboxes. I will create a system for urgent matters and send emails on your behalf. I can set up your Outlook, Thunderbird, Gmail and import multiple email addresses. Can even create your personalized signature.
Getting your calendar up to date should be number 1 on your priority list. Don’t you want to miss an appointment with prospect client, do you? Being punctual means that other people will respect you. These days time is the most valuable product you can share so you need to use your time wisely.
I can schedule your appointments on a daily or weekly basis, update the calendar with follow up emails, keeping everything up to date, use Google calendar, Outlook or iMac calendar.
Excel spreadsheet preparation
Working in Excel it is an interesting task but yet it’s time-consuming as well. Let me handle this one for you. I’m quite a techie and know a lot of useful formulas in Excel.
What I can offer: spreadsheets creation, daily or monthly reports, data entry and analyst, setting up blank templates of documents. I can work both in Office Excel or Google Sheets.
Research can be excellently performed by a Virtual Assistant as there is a wide range of assignments to set. I can search for particular topics, product or service research, checking up your online presence, keywords research, creating blog content inspiration board, adding your business to relevant directories to boost your SEO, checking up your competition or trends in your industry and much more. I know a range of useful websites, programs and google tools which will help me to deliver the content you asked.
Client record management
If you don’t use CRM software yet I can implement HubSpot CRM for you. This free tool is the best option for small business owners to manage their sales process.
HubSpot CRM it’s easy to use, gives you all necessary basic features without any confusing and fits well all niches and industries. It’s certified, premier Google partner and it’s 100% free.
Setting up Project management tools
I can implement project management software like Trello and Asana for your business. Both tools allow to set up priorities, follow ups for projects. You can create multiple boards and manage them from multiple devices. They have also power ups features and other solutions that will suit your business needs.
Social media management
Social media presence it’s one of the most important places to advertise your business. You should set it up right since day one. It doesn’t matter what is your niche. You have to be online to attract more clients and sell more products or services. Your online presence won’t grow in just one day, but systematicity and strategy can generate results you want to achieve. Virtual Assistant can help with:
Facebook, Twitter, Instagram, Pinterest assistance
Working on social media channels on a daily basis:
- Creating Facebook fan pages/ groups
- Posting and scheduling Facebook insights
- Analysing and comparing Facebook insights data
- Creating an Instagram account
- Schedule a post and track hashtags on Instagram
- Create pinnable images on Pinterest
- Schedule and track Pins
- Answer enquiries on all channels
Building a social media plan
It is necessary to build a social media plan which will work for your business. As every business is different people are setting different goals. You have to target your prospect clients by using appropriate social media channels and using the valuable content. I can be an assistance when creating your plan and then implementing it.
Creating content calendar
Creating a content calendar on a monthly basis will save a lot of your time. Set up your goals and content and I will create a calendar which will suit your needs. I use Hootsuite and Buffer for post planning and managing social media platforms.
Social media analysis
Once you have got your social media channels set up and running it is a good idea to outsource analysis to your virtual assistant. Can sync your website and create monthly reports based on your insights. With analysis up to date, you will be able to adjust your plans and redirection your actions and achieve your goals.
WordPress management and post scheduling
These days almost every business owner should own a website and blog. You can share a bit of your work with prospective clients. If you have a blog you can generate more traffic to your website. More people will see your work and buy your products or services.
Having a website and run a blog it’s a hard work.
Create a content is just a beginning as there is a much more to do! It is a good move if you outsource all around blog tasks to your VA. with my assistance you can focus on creating valuable content and I will do the following:
- Keyword research
- Website analysis
- Competitor analysis
- Blog commenting
- Optimize blog posts
- SEO for blog posts
- WordPress and plugins update,
- Site backup,
As a business owner, you are doing a great job when running a business. You do have loads of things on your mind. Now, who will remember about all of those small bits and pieces when you need to focus on achieving your goals? The virtual assistant will do the following:
If you are going to a business meeting and need accommodation or if you are planning family vacations I can find accommodation that will suit your needs.
Being a business owner means you sometimes run out of time and need help with daily tasks as shopping. I can find whatever you need and simply just do it for you.
Event planning/ support
Do you need to organize business meeting or maybe your kid is having a birthday and you have got a party to plan? Take it off your head and just simply outsource it.
eBay sales assistant
You might need help in this simple but yet time-consuming job and it’s a great opportunity to outsource it.
Online profile creation/ optimization
Do you have your LinkedIn profile up to date? If you don’t know how to use LinkedIn or how to update your profile I might help you with this and just simply do it for you.
The list of tasks you can outsource to a virtual assistant depends on your business needs. It is more than just secretary role but it covers that too. Today working with VA is about your business growth. Think about how could you develop your business if you wouldn’t have to focus on all of the tasks listed above!
Growing your business sounds quite nice, right? Now stop thinking virtual assistant as about costs. Start to think that this will raise your ROI in the future! Start working smarter not harder.
If you think that it’s time to bring in an efficient virtual assistant into your business I provide all of the services listed above. Please contact me if you have any queries, I would love to hear from you.
If you have liked this post please let me know.